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The University Council

Discipline of Senior Members in the University

The following extract from the University’s Statutes, 2012 provides the rules governing Discipline of Senior Members in the University. 
Statute 39 (2) states that:

a. There shall be established a Disciplinary Committee to determine cases affecting Senior Members referred to it by the Vice Chancellor. Disciplinary offences shall include those enumerated in the Code of Conduct for Senior Members and others which may be provided for by rules and regulations as provided for in Schedule G to these statutes.

b. The Disciplinary Committee shall be composed of the following: i. Pro Vice Chancellor - Chairman ii. Two (2) members elected by the Academic Board who shall be of professorial status iii. Two (2) members elected by Convocation who shall hold appointment as Heads of Department or Unit or Centre. iv. The quorum for the transaction of business of the Disciplinary Committee shall be three, and no business shall be transacted by the Committee in the absence of the Pro Vice Chancellor. The Committee may at its discretion invite any other person to be in attendance. v. The Registrar shall be Member/Secretary to the Committee. In the absence of the Registrar, any one appointed to serve as Secretary shall be of the rank not below that of Deputy Registrar.

c. The Disciplinary Committee shall have power to recommend to the Vice Chancellor the imposition of any of the penalties stipulated in 1(c) of this Statute.

d. The recommendations of the Disciplinary Committee and the action taken by the Vice Chancellor shall be communicated by the Vice Chancellor to Council at its next meeting.

e. In all proceedings of the Disciplinary Committee, the Senior Member affected shall be entitled to written notice of the grounds on which the proceedings are initiated and the right of appearance before the Committee for the purpose of explaining his conduct.

f. In all proceedings of the Disciplinary Committee, the Senior Member affected shall be entitled to call witnesses on his behalf and the Committee shall similarly be entitled to call and to hear witnesses.

g. A Senior Member adversely affected by any decision of the Vice Chancellor, after consideration of the recommendation of the Disciplinary Committee shall be entitled, within fourteen days of the receipt of the decision, to petition the Vice Chancellor for a review of the decision. Where he is dissatisfied with the review, he may appeal to Council against such a decision. The decision of Council shall be final.

h. Where a Senior Member has been charged with a disciplinary offence which in the opinion of the Vice Chancellor is serious or prejudicial to the proper discharge of the duties of the Senior Member concerned, the Vice Chancellor, as the Chief Disciplinary Officer of the University, may, in pursuance of his powers under Statute (7a), interdict the Senior Member. It shall be the duty of the Vice Chancellor to ensure that the matter is determined as expeditiously as possible. The Vice Chancellor shall report to Council at its next meeting the circumstances leading to any action taken.


Discipline of Staff other than Senior Members in the University 

a. Any member of the University being a Senior Staff or Junior Staff as defined in Statute 1 may, for good cause, be disciplined by the Vice Chancellor in accordance with the Unified Conditions of Service for Unionised Staff of the Public Universities of Ghana and others which may be provided for by rules and regulations as mentioned in Schedule G to these Statutes. The Vice Chancellor may delegate such authority, subject to such procedures as he considers appropriate.

b. The person concerned must be notified in writing of the grounds on which disciplinary action is being taken against him and must be given reasonable opportunity to defend himself before a disciplinary committee constituted by the Vice Chancellor.
 

The following are the penalties that may be imposed for breaches of discipline by all staff:

a. Dismissal 
b. Termination of appointment 
c. Suspension for a stated period with or without pay
d. Reduction in rank or grade 
e. Deferment of increment, i.e. postponement of the date on which the next increment is due, with corresponding postponement in subsequent years.
f. Stoppage of increment, i.e. non-payment for specified period of an increment otherwise due. 
g. Forfeiture of pay for a stated period 
h. Interdiction
i. Removal from position
j. Warning